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Thu, Oct 13


James Bay School Library

October 2022 Meeting

Join us at the monthly PAC meeting! All parents and guardians of children at James Bay Community School are welcome.

October 2022 Meeting
October 2022 Meeting

Time & Location

Oct 13, 2022, 6:30 p.m. – 7:30 p.m.

James Bay School Library, 140 Oswego St, Victoria, BC V8V 2A9, Canada

Meeting Summary

Principal’s Report 

  • Marla Margetts, the principal attends and speaks.
  • She starts the conversation off by describing the orca and what is means to the school.
  • The orca represents harmony, inspiration, kindness, and intelligence. This relates directly to our school and the students as our community also represents harmony, inspiration, kindness, and intelligence.
  • Marla speaks on working with the indigenous community to focus in on the celebration of learning, and orcas are included in this, among other art.
  • Certificates will be sent out to the kiddos for their art accomplishments.
  • Marla speaks about the school starting up assemblies again, which is a great way for students to interact with all grade levels as well as have guest speakers come.
  • Report cards will be transitioned from letter grades to a different style of grading that promotes growth. More information will be shared with parents soon!

 PAC Chair Report 

  • Chair welcomes everyone to the meeting and introduces himself.
  • Leads the discussions on fundraising, spirit wear update, and the open exec roles.

 Treasurer Report 

  • Treasurer presents the proposed budget for the 2022-2023 school year.

Previous Meeting Minutes are Approved

Recap of Old Business

1. Election of new PAC executives recap:

  • Chair: Yara Quinn
  • Co-Chair: Karla Kerr
  • Treasurer - Chris Adamus
  • Secretary - Kayleigh Martin
  • Co-Secretary - Gina Butler
  • Member at Large - Julian Yoo

Karla Kerr has stepped down as Co-Chair and will no longer be a PAC Executive. Julian Yoo has agreed to take Karla Kerr’s place as Co-Chair from his prior executive position as member at large. Julian Yoo then agreed to take the Chair position and Yara Quinn stepped down to Co-Chair.  Katherine Beckett volunteered to be co-treasurer but was not formally voted in last meeting.   

2. Confirm time for next PAC, and future PAC meetings:

  • Meetings confirmed - 2022/23 PAC Meeting Schedule: All meetings will take place in the School Library and Child Minding will be available (Children must be of school age)  
  • Meeting List: Thursday October 13th – 6:30pm Thursday November 17th – 6:30pm Thursday December 8th – 6:30pm Thursday January 12th – 6:30pm Thursday February 9th – 6:30pm Thursday March 9th – 6:30pm Thursday April 13th – 6:30pm Thursday May 11th – 6:30pm Thursday June 8th – 6:30pm


New Business 

1. Setting this year’s PAC budget:

Presented by the new PAC Treasurer, Chris Adamus.   Gaming Grant versus the Checking Account: Chris introduces himself as the new PAC treasurer and starts by explaining the two budget categories, the Gaming Grant and Checking Account.

  • The gaming grant is from the BC government that the PAC applies for every year. There has been a build up in the account due to the pandemic, and we must use most of the funds in the account otherwise we may lose them. There are restrictions on how the money in the gaming grant can be spent: The money cannot be used on school supplies or anything curriculum related.
  • The checking account is money made from fundraising. The funds can be used for anything - most items the checking account are spent on are curriculum based.

Chris goes into detail explaining line by line what each project will cost, along with the projected amount of money that will be remaining in each account after the school year is over.  

Budget is passed 

The budget is passed after each line item is explained in detail.  (Budget breakdown can be found as an attachment on this page.)

Gina and Maxine vote to approve the budget.

2. Open PAC executive roles - Join the fun!

Julian leads the conversation and explains that Karla, the voted in Co-Chair, as stepped down and Julian has taken her place.  Julian then explains that Yara, the voted in Chair at the AGM, has asked to switch and become Co-Chair, while Julian will now move to the Chair role.   Katherine Beckett is formally voted in as a member at large.

Maxine Toth is voted in as a member at large.

3. Future PAC website plans:

Kayleigh leads this discussion about updating the front of site for the PAC page to make it more user friendly and get additional features added to it. Stay tuned for more information about a new and improved website for the PAC.

4. Mural project update:

An update for the mural project is presented by Chris.

Misha Smart is the artist that will be creating a lovely new mural for the school, and the price has been negotiated. The expected cost will be at budget or below. (Saving money is always great!)

5. Spirit wear update:

Lead by Julian. The store is ready to launch with this year’s new spirit wear. Julian shows the members pictures of the spirit wear that will be offered this year.

6. Donation letter & fundraising - Stay tuned!

Fundraising  will come in all shapes and sizes this year to raise money for the  lovely kids at James Bay Community School. Stay tuned!

Meeting time: 6:32pm-7:32pm

View and download the meeting agenda: Meeting Agenda 

View and download the approved budget: 2022-2023 Budget

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